![]() ![]() ![]() It’s a solution that integrates readily with purchasing cards and other existing business systems, including finance, HR, and payroll. ![]() Businesses save time and can focus on core business functions, while mobile tools simplify receipt capture and expense submission for employees. Compliance requirements, including company policy on fraud, bribery, and corruptionĬoncur Expense® is an intelligent solution that automatically populates charges from suppliers, credit card companies, common expense categories, and receipts such as business meals, car rentals, dry cleaning, hotel rooms, and airfare.Expense submission, review, and approval procedures, including the dispute process.List of allowed expense categories, including what’s allowed and not allowed in each.If it’s easy to snap a photo of a receipt and then submit their expense report from a mobile device, it’s easier for them to stick to the rules. Make mobile a priority: Employees are accustomed to technology on the go.Put Make sure yours is visible and easy for company employees to find, like on the company intranet. Make it easy to find and use: Your expense policy won’t be followed unless people know about it.Be explicit about what is and isn’t an acceptable expense. Keep it fair and sensible: Write your policy to guide behavior but be flexible enough to adapt to local and international travel requirements.The easier a policy is to understand, the easier it is for your employees to follow on their next business trip. Make sure it’s easy to read and not bogged down by jargon. Ditch the jargon: Write the policy to cover the basics, but don’t be afraid to revise it later.Ask your vendors to share data on your spending history. Scrutinize existing purchases, including ones specific to certain roles. Ask managers and other key employees what has been effective, what hasn’t, and what must be updated. Or use the categories examples of our policy template as a roadmap.Ĭonsider these six tips for starting work on (or revising) your policy. You can use our expense policy builder to create your own customizable expense policy template in just a few clicks. Download Here Where do you start?Ĭreating an employee expense reimbursement policy from scratch can be overwhelming but an expense policy template can help get you started. Get a free template to customize for your business. ![]()
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